FIRE DEPARTMENT RMS · NERIS-NATIVE

Stop Re-entering Data.
Start Using It.

A full records management system — incidents, personnel, certifications, equipment and apparatus. Entered once, at the point where it is easiest to get right, then reused everywhere it is asked for.

The work spreads across the department instead of piling on one person: members enter what they know and officers confirm it.

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Free setupFree supportHistorical import available

The CADReport web app incident list: every dispatched call with its CAD number, type, address, municipality, status, and NERIS state

NFIRS IS GONE NERIS is the only national reporting system now. CADReport was built for it from the start.

NERIS & compliance →

01

Incident Records

Capabilities →

02

Standards Tracking

Standards →

03

NERIS Reporting

NERIS →

04

Reports & Records

Capabilities →

CAPABILITIES

Everything You Need

Purpose-built tools for fire department record keeping. What follows is the shape of the system, not the whole of it — the depth comes out in a walkthrough on your own data.

Incident Records

FROM DISPATCH TO CLOSE

Automatic CAD Import	Incidents auto-create when dispatched. No manual entry. Address, units, timestamps, and weather are captured automatically. You just add who responded and your narrative.
Real-Time Updates	See incidents appear instantly when dispatched. WebSocket technology keeps everyone on the same page, no refresh needed.
Digital Run Sheets	Replace paper run sheets. Pre-populated from CAD with professional PDF output matching your department's branding.
Quick After-Action Reports	Pop-up incident editor lets any member complete a report from the beginning of the call to an hour after close. Mobile-friendly.
Attendance	Who rode on what, and with whom. Assign your personnel from a type-ahead list, driver, officer, and on down.
Mutual Aid	Tracked per unit. A department that assists you is set up once from its real NERIS entity, right in the incident, its units added as they show up; after that it is a dropdown selection. Same when you assist them.
Audio & Visual Alerts	Configurable alert tones and text-to-speech announcements play in the browser, and through any department system with an audio input, such as the station PA.
Incident Announcements	Announcements where applicable. This feature carries caveats — PHI, PII and HIPAA considerations that we go over with you during setup.
Historical Data Import	Bringing your history in is offered as a service. It takes real work, so it is quoted separately — priced low, because the system is worth more with your past in it. Imported incidents become real records, so NERIS reconciliation has something to match against.
Configurable Incident Print Layout	The paper copy of an incident is yours to lay out — choose which fields print and how the page is arranged.
Full Audit Trail	Every change is logged. See who edited what and when. Complete accountability for your records.

Standards & Readiness

APPARATUS, EQUIPMENT, MEMBERS

Requirement Tracking	Nothing is required unless you opt in. You select only the standards you are bound to follow or want to comply with, from the standards library. Each requirement carries its authority and its recurrence, and knows what the resulting report counts toward.
Apparatus In-Service Checks	Walk the rigs on a phone. Sessions and point-in-time snapshots roll up into the readiness record.
Equipment & PPE Records	Serial-level records with test dates and next-due dates across apparatus, packs, cylinders, hose, ladders and turnout gear, with retirement horizons on the items that have one, such as cylinders and turnout gear.
Personnel Qualification	Certification currency, medical evaluations, driver qualification and training hours, per member and per unit.

Reports & Analytics

WHAT COMES OUT

One-Click Reports	Monthly chiefs report, personnel stats, unit utilization—all generated instantly as professional PDFs, branded with your department's logo and color scheme where applicable.
Grant-Supporting Data	Every standard has its report, stored as generated so it stays valid for its date. Pull it live or for a closed prior year, so what you attach to an application or a period-of-performance closeout covers the right dates.
Response Time Analytics	Track turnout, travel, and total response times. See trends by call type, time of day, and crew size.

Department & Platform

THE THINGS AROUND IT

GIS and Mapping	Plot hydrants, closures, landing zones, and custom layers on your coverage area. Where the data is public, hydrants import straight from GIS, thousands at once. Preplans are drawn on the map. Officers can edit in the field.
Personnel & Access	Roster management with role-based access for admin, officer and member, plus rank and responsibility assignment. Track training, drills, work nights, and meeting attendance.
Custom Branding	Your logo, your colors throughout. Printed reports, PDFs, and the web interface all match your department's identity.
Mobile App	iOS and Android, in testing now. Most of the web capabilities in your pocket, plus response alerting, incident messaging, navigation, preplans and hazards.
Your Own Instance	Each department gets its own database on its own subdomain, with scheduled backups and restore.

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STANDARDS TRACKING

Compliance, tracked as you work

Follow the standards your department actually answers to. Every test, inspection, certification and training hour is recorded against its requirement — and every requirement knows what it counts toward.

NEW RULES ARE COMING

OSHA's proposed Emergency Response Standard would make 22 NFPA standards enforceable, with a final rule projected for April 2027. Whether it reaches your department depends on your state plan and on how volunteer organizations are treated in the final text. Nobody can tell you that yet.

What is certain is the direction. A grant application, an ISO field visit and a municipal budget hearing already ask for the same thing in different words: the documentation. Departments that start recording now are ready whichever way the rule lands.

COMPLIANCE AS A DIRECTION, NOT A VERDICT

Compliance, driven by data you already keep

Most departments already track much of this, on paper, in a spreadsheet, or in someone's head. Standards tracking takes that same data and records it against the standard it satisfies, so the department can see what is current, what is coming due, and what has lapsed.

Each requirement is current, due, or lapsed, and the record behind it is kept with it. Those records are what a funding body asks for when it justifies a budget. The work shifts from reacting to what went wrong to working toward what's next.

NFPA 1910

Apparatus

In-service checks, annual pump tests and aerial device testing, including the five-year structural inspection.

NFPA 1850 · DOT 49 CFR

SCBA

Pack flow tests and cylinder hydrostatic retests, tracked to the cylinder serial and its composite retirement.

NFPA 1930

Hose & Ladders

Annual hose service tests and ground ladder proof-load tests, with routine inspections in between.

NFPA 1850 §7.3

Turnout Gear

Advanced inspection and cleaning per ensemble element, with the ten-year retirement horizon flagged before it arrives.

NFPA 1580 · OSHA

Member Health

Medical evaluations and the OSHA annual refreshers, held per member with their status and next-due date.

ISO FSRS · Pro Board

Training & Certification

Certification currency against the issuing body, training hours against the ISO company, driver and officer targets.

HOW IT BEHAVES

Follow what applies	Turn on the standards your department answers to. Unfollowing hides a standard's reports without deleting anything — history, sessions and saved PDFs survive, and following again brings them back.
The standard sets the cadence	What gets checked and when comes from the standard itself, not from a setting. Each item carries its own interval and computes its next-due date, so the schedule is the published one rather than a local interpretation of it.
Adopt at the level that fits	A standard is followed as binding, as best practice, or as monitoring only. The level changes how hard a lapse pushes — what it is called, how it reads in the interface, and who hears about it — so a department can take a standard on without pretending to a level of compliance it has not reached.
Recorded in the field	Checks and inspections are entered on a phone where the work happens, not typed up afterward from a clipboard.
Knows what it documents	Each requirement carries what its report supports — grant-supporting data, ISO PPC, or a state reporting line — so the right document is obvious when you need it.
Comes out as paper	Inventory and expiration reports export as branded PDF or CSV, with a year selector for a closed period.

See it for yourself

Ask for a look at how standards tracking works in the system.

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RECORDED ONCE, USED LATER

Data gathered at the source

Tracking a standard that covers gear and other items gathers the data at the source, from the personnel themselves. That data carries forward into asset tracking, audits and budget planning — the record a township needs before it approves the next line item.

Certifications

Members upload their own certifications and monitor expirations. Member managed, officer approved.

Assigned gear

Members assigned gear manage their own ensemble, which feeds relief audits and inventory.

WHERE WE SERVE

Coverage

In 37 states and the District of Columbia, a NERIS filing satisfies the state's reporting requirement. Some of those states also set a filing deadline — that clock is configured once at setup and tracked from then on. Hover a state for its terms.

NERIS

Built for NERIS from the start

NFIRS is gone. NERIS is the only national fire incident reporting system. Since January 2026 all incident submission goes to NERIS, and in February 2026 NFIRS went offline for good. CADReport was written against the NERIS schema.

NERIS V1
DATA EXCHANGE COMPATIBLE

WHAT THAT MEANS IN PRACTICE

Full section coverage	The NERIS incident model is implemented section by section — dispatch, types, actions and tactics, exposures, casualties, fire and hazsit detail, alarms, suppression and the hazard sections.
Entity & unit sync	Your department entity, stations and units are enrolled and kept in step with NERIS, with differences shown side by side before anything is pushed.
Code sync	NERIS codes are pulled as they change and new codes are flagged in the form, so a code added upstream does not silently break a submission.
Reconciliation	Built for departments running CADReport alongside another RMS. Report to NERIS from ours or theirs. Any incident we have CAD for that was filed to NERIS from the other software is pulled back into CADReport and reconciled nightly, field by field. What NERIS holds is applied to your record.
Validation before submission	Required fields are enforced as the report is filled, so a rejection is caught at the station instead of at the deadline.

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MOBILE & ALERTING In testing

Know who is coming before you leave the bay

The CADReport app carries most of the web capabilities onto the phone, and adds the piece departments currently buy separately: alerting, response, and everything the crew needs on the way to the call.

iOS and Android, in active use at a live department today. General availability in the coming weeks.

Get early access Download on the App Store

The CADReport app on a dispatch: the incident header, the responding destination, SideBand Messages, the route map, and who else is coming with their arrival times

ALERTING AND RESPONSE

01

Advanced phone alerting

Dispatch reaches every member's phone directly, with alert behavior configured per member rather than one setting for the whole department.

02

Who is actually coming

Responses are collected as they come in, with where each member is headed and how far out they are, so the picture on the way out the door is real, not a headcount.

03

Incident messaging

A message thread scoped to the people responding to that call. Not the whole roster, not a group text that outlives the incident.

04

Navigation

Route to the incident from the alert, without retyping an address into another app.

05

Preplans and hazards on approach

The preplan and known hazards for that address surface with the call, so the crew reads them en route instead of asking for them on arrival.

IN THE MEMBERS' HANDS

Certifications

Members upload their own certifications and monitor expirations. Member managed, officer approved.

Assigned gear

Members assigned gear manage their own ensemble, which feeds relief audits and inventory.

INCIDENT MESSAGING

Sideband

A direct messaging channel that includes only the responders actively responding to the incident. A semi-private route where cellular data exists, for coordination when a radio isn't available or the traffic isn't worth the air. One channel can span multiple incidents when coordination calls for it. Push notifications and acknowledgements cover responders who aren't actively viewing it. Open during any and all incidents; it clears and purges 15 minutes after all incidents close. None of it is a permanent record.

Not a replacement for normal communication channels. Subject to service area limitations.

SideBand Messages in the CADReport app: a message thread among the members responding to one incident, with acknowledgements

One system, not three subscriptions

Alerting, response and records in one place means the roster, the units and the incident are already the same records — nothing to reconcile between vendors.

Get early access Download on the App Store

INSIGHTS

What's coming for department records

Regulation, reporting mandates and funding rules change what departments have to be able to prove. Notes on what is moving, and what it means if your records are on paper.

Something coming that departments should know about? Send it over.

                  REGULATORY
                  AUGUST 2026
                

OSHA's Emergency Response Standard would make 22 NFPA standards enforceable

OSHA's proposed Emergency Response Standard replaces the 1980 Fire Brigades rule, and it incorporates 22 NFPA standards by reference. Incorporation by reference is the part worth understanding: those consensus standards stop being best practice and become law for covered organizations.

The Department of Labor's July 2026 agenda projects a final rule in April 2027. Comment periods closed in July 2024 and January 2025, and an informal hearing ran that November and December.

OSHA's own position is that departments already following these standards largely comply already. That is the trap. Following a standard and being able to document that you followed it are different things, and only one of them survives an inspection. A department with current pump tests, hydro dates, gear inspections and training hours but no records to show for them is in the same position as a department that did none of it.

The volunteer service has argued the administrative burden is the real cost, not the safety requirements. That argument is about paperwork, which means the departments that get hurt in 2027 are the ones still keeping it on clipboards.

A large share of the 22 are recordkeeping and control standards, and several are already in CADReport as tracked requirements. Departments on the system can turn those on now and arrive at a final rule with years of documented history instead of a start date.

What you can start today

Each of these is already a followable requirement, with due dates, field entry and an exportable record.

Apparatus in-service checks, pump tests and aerial device testing (NFPA 1910)

SCBA flow tests and cylinder hydrostatic retests (NFPA 1850, DOT 49 CFR)

Turnout gear advanced inspection and retirement tracking (NFPA 1850 §7.3)

Hose service tests and ground ladder proof-load tests (NFPA 1930)

Member medical evaluations and annual OSHA refreshers (NFPA 1580)

Certification currency and training hours, per member and per unit

Pre-incident plan currency (NFPA 1660)

Standards tracking

SOURCES

Federal Register — proposed rule (Feb 5, 2024) NVFC — position and summaries

                  REPORTING
                  FEBRUARY 2026
                

NFIRS is offline. NERIS is the only national system.

Incident submission moved to NERIS exclusively on January 1, 2026. The last window to edit 2025 records in NFIRS closed January 31, and the system went dark in February after fifty years.

Historical NFIRS data from 1980 through 2025 remains available through OpenFEMA as a public release, but it is an archive — it does not flow into NERIS. Departments that used NFIRS as their retention system, rather than keeping records locally, lost their working copy.

If your reporting is current and your history is in a system you control, this was a non-event. If either is untrue, it is worth resolving before a grant cycle asks for a period you cannot produce.

SOURCES

USFA — NFIRS sunset guidance

Records you can produce on demand

Follow the standards that apply to you and the documentation builds itself.

Standards tracking

ABOUT

The Problem We Solve

Fire department paperwork hasn't changed in decades. Run sheets started as internal records—who responded, what happened, how long it took. That part hasn't changed.

What changed is funding. Fire companies that once relied on local fundraising now depend on government grants. Municipalities, the state, and federal agencies all want your data. They use it to decide future allocations.

The problem: you're entering the same incident data over and over. Once for your records. Again for monthly reports. Again for municipal meetings. Again for state reporting. Again for grant applications.

The reward for keeping better records isn't that the reporting obligation gets met. It's that your department's own history is racked and ready like a preconnect — pull it when you need it and it unfolds into exactly what the moment calls for.

CADReport fixes this. Enter your data once. Use it everywhere.

01

Dispatch

The incident opens itself from the CAD feed.

02

Close

The crew adds who responded and the narrative.

03

Report

Run sheets and chiefs reports generate as PDFs.

04

Submit

NERIS, municipal and grant reporting draw from the same record.

WHERE IT STANDS

A records system, not a reporting add-on

CADReport runs the department's day: incidents, apparatus, personnel, training, inventory, preplans and mapping, with the outward reporting falling out of work already done. It was written against the NERIS schema rather than retrofitted to it, and every record carries an audit trail of who changed what and when.

BUILT BY

People who run the calls

The software is developed against the working practice of active fire companies, and changes come from departments using it.

HOW WE WORK

Setup and support included

Free setup, free support, your own instance on your own subdomain. Historical data import is quoted separately.

WHO IT SERVES

Volunteer and combination departments

Companies carrying the same reporting load as a career department, and increasingly funded by a municipality that has to justify it, without the staff to absorb either.

CONTACT

CADReport

[email protected]
cadreport.com
484-459-3048
1020 N Manor Road
Honey Brook, PA 19344

WHO TO WRITE TO

New departments and demos — request access
Support for current departments — [email protected]
Data, terms and privacy — legal

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HOW IT WORKS

How the software is laid out

One system, read from three directions: what happens on a call, what the department keeps on file, and what a member sees when they open it. The same records sit under all three.

The fastest way to understand it is to see it

A demo is your own department on CADReport, on your own CAD feed, for six months at no cost.

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FROM AN INCIDENT STANDPOINT

A call, start to finish

The incident is created by the dispatch, not by a member. Everything after that adds to the same record.

01

Dispatch

Whatever form your CAD dispatch arrives in, we accept it and parse it. The incident opens itself with the address, units, and timestamps already filled. Station alerts play; the app pushes to every member's phone.

02

Respond

Members answer from the push: station or scene. The incident screen shows who is coming and how far out, the route, and the SideBand thread for the people on the call.

03

Close

CAD closes the call. The crew adds who rode on what and the narrative, from a phone or the station computer. The run sheet is already built from what CAD sent.

04

Report

The NERIS report is the same record, checked for required fields as it is filled and submitted from the incident. Nothing is typed a second time.

05

Reuse

The monthly chiefs report, response-time analytics, personnel stats, and the numbers a grant application asks for all draw from the incidents already on file.

FROM A RECORDS STANDPOINT

What the department keeps on file

Five sets of records. Each one is entered by the person closest to it and confirmed by an officer, and each one feeds the reports below it.

Personnel	The roster, with each member's role in the software (member, officer, admin), their rank in the department, and the responsibilities they hold. Members join from a link the department sends and are approved by an admin.
Apparatus & equipment	Each rig, and what rides on it. Registered items such as SCBA packs, cylinders, ladders, hose, and turnout gear carry their own serial, test dates, and retirement horizon.
Certifications & medicals	Members upload their own certifications and see their expirations. Officers approve them. Medical evaluations are held per member with a next-due date.
Standards	The department follows the standards that apply to it from the standards library. Each one sets its own cadence, tells members what is due, and keeps the record of what was done and when.
Reports	Branded PDFs and CSV exports drawn from all of the above: incident run sheets, the chiefs report, inventory and expiration reports, and the readiness record for a unit.

FROM A MEMBER'S STANDPOINT

What you see when you open it

A member does not see the whole system. They see what needs them, and the few things they use every week.

HOME

Needs you

A short list the system composes for that member: an announcement to acknowledge, a check that is due, a report to file. Below it, the department calendar and the handful of things they can open any time.

STATION

Truck checks and the corkboard

Scan the code on the rig and walk it, one step at a time, on a phone. The corkboard holds announcements, the calendar, and sign-up sheets, with a read receipt on anything that requires one.

ADMIN

Settings, branding, and the paperwork

An admin sets the department's logo and colors, who can do what, which standards are followed, and how alerts behave. The signed agreements live there too, and every change anywhere carries who made it and when.

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CONTACT

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Get started with a free setup and demo.

Free setupFree support Historical data import quoted separately

Prefer email?
[email protected]

Department Name

Station Number

First Name

Last Name

Email

Phone (optional)

Street Address

City

State

Zip

Timezone

How do you receive CAD dispatches?

TCP (dispatch center) Email relay Webhook / API UDP

Notes (optional)

LEGAL

Terms, Privacy & Data

Terms of Service

The agreement covering use of CADReport, service levels, and account responsibilities.

Read the Terms of Service →

Privacy Policy

What information is collected, how it is stored, and who may access it.

Read the Privacy Policy →

Data Ownership

Your incident data belongs to your department. Export it any time from Admin, by year or all years: every incident with full details, personnel assignments, unit response data, NERIS codes, timestamps and audit information, and the raw CAD dispatch and clear reports.

Business Associate Agreement

For departments handling protected health information through EMS response records. Available to all that require it.

Stop Re-entering Data.Start Using It.

Everything You Need

Incident Records

Standards & Readiness

Reports & Analytics

Department & Platform

Compliance, tracked as you work

Compliance, driven by data you already keep

Data gathered at the source

Coverage

Built for NERIS from the start

Know who is coming before you leave the bay

Sideband

What's coming for department records

OSHA's Emergency Response Standard would make 22 NFPA standards enforceable

NFIRS is offline. NERIS is the only national system.

The Problem We Solve

A records system, not a reporting add-on

How the software is laid out

A call, start to finish

What the department keeps on file

What you see when you open it

Request Access

Welcome Back

Terms, Privacy & Data

Stop Re-entering Data.
Start Using It.